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FarmBooks is an accounting software specific and unique to Ranchers and Farmers. It serves as a locally installed farm accounting application that helps those in this profession to manage their agriculture and business processes and procedures. As many may know, both small scale and large scale farmers have requirements that are very different from that of other professions, which means that having a software unique to them is of great benefit.
Accounts Register and Detail Register
Invoicing and Accounts Receivable
Manage Bank Accounts
Asset and Liability Tracker
Fixed Asset Management
The FarmBooks account register is designed to allow users to view a list of their farm’s earnings and expenditures. It is similar to a typical paper check register with color coded transactions.
The detail register gives you the ability to toggle between the payee and the detail to filter for a specific transaction. With this feature, you can filter and search for specific transactions by the description, amount, code, date, or other searchable functions.
With this feature, you can record and print your paychecks, record and print your checks to vendors, and other checks for expenses. It will then be registered in the farm’s accounts to help monitor your payments overall. You can record checks with the payee and vendor, date, check number and account information for easy tracking.
Managing a growing list of vendors as a farmer or rancher can be overwhelming. From mechanics to feed vendors, the Accounts Payable feature allows you to track vendor payments and manage any unpaid bills.
An essential element to any business, but especially a busy and bustling farm business, is an efficient and clean invoicing and accounts receivable function. With this, you can easily generate your estimates and billints, post your payment and deposits, generate all of your statements, track your tax collections and monitor your customer balances.
Although you can only manage one farm per subscription, you can manage unlimited bank accounts using FarmBooks. Users can also separate farm expenses from personal family living expenses.
Tracking the cost and market value of your assets is made easy with the asset and liability tracker. You can plan for cash flow requirements, while monitoring the changes to your assets over time.
With large herds especially, keeping a very clear and up to date look at your inventory is essential. You can record livestock births, weanings or deaths on a real-time basis. This feature includes two units of measurement, including key dates and weight measurements.
Enterprise Codes are used to track farm and personal expenses. With this feature, you can understand when you purchased a new John Deere, for example, and you can append it to a specific enterprise code. This will help you determine which fields or crops are profitable, or those that are needing investment.
FarmBooks accounting software has a fixed asset manager that will allow you to track and measure the cost and value of your assets. It can help understand overall depreciation, calculate the annual value of your equipment, help you create amortization schedules should you wish to purchase equipment with loans, and assist you in planning for better cash flows overall.
It is important to note that this software is priced at a per-farm level, not a single subscription level. If you have multiple farms, you will need to allocate investment for multiple subscriptions.
This is an unfortunate short-coming of FarmBooks. We believe that all accounting software should have an associated mobile app, and this is a major drawback for this platform.
This is currently not a feature of FarmBooks, but one that we hope is on the roadmap for the future.
As seen on the website and the software itself, the interface is very outdated. While this will still work for many in this industry, it is important to note that modernity is not part of the overall user experience.
To get started with FarmBooks, you will need to do the following:
This easy seven step process will set you up for success through FarmBooks; however, there are plenty of resources available at your fingertips, like the Support Center here, and also the ability to contact support here. It is clear that FarmBooks Accounting Software is focused on customer support across the entirety of their program and platform.
Farmers even without a background in bookkeeping can use this software, which is an excellent benefit of FarmBooks. We are impressed with how easy and straightforward it is to use.
FarmBooks offers phone and email support, paid live training sessions, a plethora of online resources, self-help guides and articles on accounting basics. This is helpful for anyone who is trying to teach themselves a new program, or simply uplevel their existing bookkeeping.
Many farmers live in rural areas of the United States, and with that can come low internet activity. As this is locally installed software, FarmBooks does not need an internet connection to run. This means that once your program is installed and set-up, you’re ready to go – no wifi connection or lapse needed.
We know that many farmers also live on the land, raise their families and prepare properties to be passed down to next generations. From a tax and bookkeeping perspective, this can be challenging as farm and personal funds are inherently mixed together. With FarmBooks, you can blend both farm funds and personal funds using a single checking account.
While the first year price point of FarmBooks accounting software might be an initial investment, the year over year cost is significantly less. This makes it one of the most recommended farm accounting software options for small scale farmers, as well as large, multi-property farmers alike.
In addition to FarmBooks accounting software, the following are some other options to consider:
Quickbooks can offer solutions for farmers who work with bookkeepers remotely. While the cost for Quickbooks can range between $30 to $200 per month, it is advised that you hire a bookkeeper to support with the day to day management of this software. There is a free trial option available for 30 days.
The Farmer’s Office was made for agricultural payroll, HR and accounting. It offers an all in one solution for farmers and ranchers, allowing you to save time with automatic calculations, maintain accurate records, and get a handle on your office workload. This solution is best for farmers with multiple farms, so we recommend this as a solution for large businesses. You will need to contact Datatech – The Farmer’s Office for a custom quote.
Wave is an excellent option for those looking for free invoice and vendor management. You can accept online payments, create invoices and track your expenditures all in one place. It has a very user friendly dashboard and gives you a complete picture of your business. Best of all, invoicing and accounting is free, with paid options for payments (on a pay per use basis), mobile receipts and payroll. This is an excellent way to get started and try out a new platform before you potentially utilize some of the paid options.
Yes! FarmBooks offers a free trial of their software.
Yes, although it is important to note that the only way you can do this is if you have the software installed and run in “Windows” mode, as this software works best on Windows.
Yes, you can. You can use the Batch Print options and export in a PDF format. This is important to note especially if you are a single user on a single farm.
Yes, while there is a one time payment upfront, you will need to pay an annual service or maintenance fee for FarmBooks.
Overall, we find FarmBooks accounting software as a great option for single farms. It offers very unique features and benefits for farmers and ranchers alike, especially those who are looking for a simple, easy to use option. It is important to note that this is only suitable for single farms, as you would need to purchase individual subscriptions on a per farm basis.
With this in mind, if you are a large business, you may wish to look at a different program or platform that is more suitable for your operation. Enjoy the benefits of uniquely customized solutions to keep track of your expenses, your inventory, and ultimately the growth and trajectory of your business.
Nicole Van Zanten
Subject Matter Expert, CA | Digital Marketing
Nicole Van Zanten is a digital marketer and communicator based in Vancouver, Canada. Since 2010, Nicole has strategized and executed digital campaigns for clients in a variety of industries, including the National Hockey League, live entertainment, tech and regulated industries. She has been featured in Entrepreneur.com and Business Insider, as she thrives on the latest developments in the digital space Her specializations include: 1. Social Media Management 2. Content Writing 3. Email Strategy and Deployment 4. Digital Marketing Strategy 5. Persona Development 6. Inbound Marketing
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