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Squareup Payroll Software Review 2023

8.5 good ratings
Squareup Payroll
Updated On 5 July, 2023

Payroll management can be a time-consuming and tedious task, but with the advent of digital solutions, businesses can now streamline their payroll processes and save a significant amount of time and money. One such solution that has gained immense popularity in recent years is Squareup Payroll. In fact, according to a recent survey, over 90% of Squareup Payroll users reported that the platform has significantly reduced the amount of time they spend on payroll.

In this comprehensive review of Squareup Payroll, we will delve into everything you need to know about this cutting-edge payroll management solution in 2023. From its features and pricing to its user interface and customer support, we’ll leave no stone unturned in giving you a comprehensive understanding of what this platform offers.

But before we get into the nitty-gritty, let’s look at some impressive facts and figures that demonstrate just how popular Squareup Payroll has become. As of 2023, Squareup Payroll has processed over $20 billion in payroll and has paid out over 12 million paychecks. This speaks volumes about the trust and reliability that businesses have in this platform.

So, without further ado, let’s dive into our review of Squareup Payroll and find out what makes this platform a game-changer in payroll management.

Squareup Payroll

Squareup Payroll is a comprehensive payroll management solution that provides businesses with an efficient and hassle-free way of managing their payroll processes. The platform is designed to automate the entire payroll process, from calculating employee salaries and taxes to making direct deposits and filing tax forms.

Squareup Payroll is not only user-friendly but also cost-effective, as it charges a flat fee per employee per month, with no additional charges for direct deposits or tax filings. This makes it an ideal solution for small and medium-sized businesses that want to streamline their payroll management without breaking the bank.


  • User-friendly and intuitive interface 
  • Flat monthly fee per employee
  • No hidden charges for direct deposit or tax filing
  • Integrated with other Squareup tools
  • Helps in calculating employee salaries and taxes
  • Provides excellent customer support
  • Regular updates and improvements are available


  • Limited availability in certain states and countries
  • Occasional glitches or errors in the platform
  • No option for paper checks or manual payroll processing
  • The monthly fee per employee is slightly higher
  • Limited customization options

Performance at glance


Squareup Payroll At Glance

Our Verdict

Ease of Use

Incredibly user-friendly and intuitive, making it easy for businesses to manage their payroll.


Comprehensive range of payroll features, including automated tax filing and direct deposit.

Customer Support

Excellent customer support via email, phone, or live chat, ensuring that businesses receive timely and effective assistance.

Value For Money

While the monthly fee per employee may be higher, Squareup Payroll's features and customer support make it a worthwhile investment.

Features of Squareup Payroll

From calculating employee salaries and taxes to making direct deposits and filing tax forms, Squareup Payroll has got you covered.

Without any further ado, let’s look at some of the most important features of Squareup Payroll in 2023. With regular updates and improvements to the platform, these features are designed to help businesses save time and money while ensuring that their payroll is accurate and compliant with tax regulations.



Self Service Portal


Deductions Management


Benefits Management


Tax Management


W-2 Preparation




Compensation Management


Leave Tracking


Direct Deposit


Check Printing


Attendance Tracking


How technically sound is the Squareup Payroll app?

Squareup Payroll offers a range of technical features that make payroll management easy, accurate, and efficient. Here are some of the key technical features of Squareup Payroll:

Cloud-based platform

Squareup Payroll is a cloud-based platform, which means that it is accessible from anywhere with an internet connection. This feature allows businesses to manage payroll from anywhere and on any device.

Automated payroll calculations

Squareup Payroll automates payroll calculations, including gross pay, taxes, and deductions. This feature ensures that payroll is accurate and saves time.

Mobile app

Squareup Payroll offers a mobile app that allows employees to access their payroll information, submit time-off requests, and view pay stubs. This feature improves employee engagement and reduces the workload of HR managers.

Secure data storage

Squareup Payroll stores all payroll data securely, using bank-level encryption and multiple layers of security. This feature ensures that sensitive payroll data is protected from unauthorized access and reduces the risk of data breaches.

Integration with Squareup POS

Squareup Payroll integrates seamlessly with Squareup’s point-of-sale system, allowing businesses to track sales and labor costs in real time. This feature helps to improve decision-making and reduces errors.

Automatic tax filing

Squareup Payroll automatically files payroll taxes on behalf of businesses, reducing the risk of errors and penalties. This feature ensures compliance with tax regulations and saves time.

Custom reporting

Squareup Payroll offers custom reporting, which allows businesses to create customized reports and export data in various formats. This feature helps businesses to analyze payroll data and make informed decisions.

Time and attendance tracking

Squareup Payroll offers time and attendance tracking, which allows businesses to track employee hours worked, breaks, and overtime. This feature ensures compliance with labor laws and improves accuracy.

Multiple payment options

Squareup Payroll offers multiple payment options, including direct deposit and check printing. This feature provides flexibility to businesses and allows employees to choose their preferred payment method.

How to edit the payment method in Squareup?

Squareup is a popular payment processing platform that offers businesses a range of features and services. One of the key features of Squareup is the ability to accept payments using multiple payment methods, including credit cards, debit cards, and digital wallets. Here is the detailed procedure for how to edit the payment method in Squareup:

Step 1: Log in to your Squareup account

To edit the payment method in Squareup, you first need to log in to your Squareup account using your email address and password.

Step 2: Navigate to the payment settings

Once logged in to your Squareup account, click the “Settings” option from the main menu. Click on the “Payment” option to access the payment settings from there.

Step 3: Add a payment method

In the payment settings, you’ll see a list of payment methods that you can accept. To add a new payment method, click the “Add Payment Method” button and select the payment method you want to add.

Step 4: Edit the payment method

To edit an existing payment method, click on the “Edit” button next to the payment method you want to edit. From there, you can change the payment method details, such as the account number or expiration date.

Step 5: Save the changes

Once you’ve made the necessary changes to the payment method, click on the “Save” button to save the changes. Your updated payment method will now be displayed in the payment settings.

Finally, editing the payment method in Squareup is a simple process.

How to edit payroll period and schedule?

Payroll management is an essential task for any business, and it involves keeping track of employee hours, calculating pay, and processing payments. However, managing payroll can be complicated, especially when editing payroll periods and schedules. Here is a simple process on how to edit payroll periods and schedules:

Step 1: Understand payroll periods and schedules

Before we dive into editing payroll periods and schedules, it’s essential to understand what they are. A payroll period is a specific period of time in which an employee’s wages are calculated, such as a week, bi-weekly, or monthly. A payroll schedule is the set of dates that payroll periods fall on, such as every other Friday or the last day of the month. Payroll schedules can be based on the business’s needs or industry standards.

Step 2: Identify the need to edit the payroll period or schedule

The first step in editing payroll periods and schedules is identifying the need for the change. Common reasons for editing payroll periods or schedules include changes in business needs, employee schedules, or payroll regulations. Once you have identified the need, you can make the necessary changes.

Step 3: Review payroll policy and regulations

Before making any changes to payroll periods or schedules, it’s essential to review your company’s payroll policy and regulations. This will ensure that any changes you make comply with payroll regulations and won’t cause any legal issues. You may also need to consult with your accountant or payroll provider to ensure that any changes you make are accurate.

Step 4: Make changes to payroll period or schedule

Once you have reviewed your payroll policy and regulations, you can proceed to make changes to your payroll period or schedule. To do this, you will need to access your payroll software or contact your payroll provider. You will need to provide the following information:

  • New Payroll Period: The start and end date of the new payroll period
  • New Payroll Schedule: The new dates for when payroll periods fall on

Step 5: Communicate changes to employees

After making changes to your payroll period or schedule, it’s essential to communicate the changes to your employees. This will ensure that they are aware of the new payroll period and schedule and can adjust their timekeeping accordingly. You can communicate the changes through email, a company memo, or a team meeting.

Step 6: Test changes and verify accuracy

After making changes to your payroll period or schedule, it’s crucial to test the changes and verify their accuracy. You can do this by running a test payroll to ensure employee hours are calculated accurately and payments are processed correctly.

Editing payroll periods and schedules can be a complex task, but it’s essential to ensure that payroll is managed accurately and compliantly. By following these six steps, you can confidently make changes to your payroll period or schedule and ensure that your employees are paid accurately and on time.

NOTE: It is important to regularly review your payroll policies and regulations and communicate any updates or changes to your employees.

How to close your Square Payroll account?

Square Payroll is a popular payroll software that helps businesses manage employee payroll. If you’re looking to close your Square Payroll account for any reason, there are a few steps you’ll need to follow to ensure a smooth transition. In this blog post, we’ll guide you through the process of closing your Square Payroll account.

Step 1: Backup your data

Before you close your Square Payroll account, it’s essential to back up all your data. This includes employee records, tax forms, and payroll reports. You can download this data in a CSV file format by logging into your Square Payroll account and selecting “Reports” from the left-hand menu. From there, you can select the reports you want to download and save them to your computer.

Step 2: Cancel your payroll subscription

Once you’ve backed up your data, you’ll need to cancel your Square Payroll subscription. To do this, log into your Square Payroll account and select “Settings” from the left-hand menu. Click “Billing and Subscription” and then select “Cancel Subscription.” Follow the prompts to confirm the cancellation of your subscription.

Step 3: Submit your final payroll

After you cancel your Square Payroll subscription, you must submit your final payroll. This ensures that your employees receive their final paychecks and that all taxes are properly filed. To submit your final payroll, log into your Square Payroll account and select “Pay Runs” from the left-hand menu. Select “Create a Pay Run” from there and enter the necessary information, including the final pay period and any bonuses or deductions. Once you’ve reviewed and approved the pay run, select “Submit Pay Run” to process the payroll.

Step 4: Notify your employees

After submitting your final payroll, you must notify your employees that you’re closing your Square Payroll account. You can do this by sending a company-wide email or holding a team meeting. Let your employees know when their final paychecks will be available and how they can access their pay stubs.

Step 5: Deactivate your Square Payroll account

You can deactivate your Square Payroll account once you’ve completed all the necessary steps. To do this, log into your account and select “Settings” from the left-hand menu. From there, click on “Deactivate Account” and then follow the prompts to confirm the deactivation of your account.

Closing your Square Payroll account can be a complex process, but following these five steps ensures that your data is backed up, your payroll is properly submitted, and your employees are notified of the changes. 

Top Squareup Payroll alternative comparison

If you’re considering an alternative to Square Payroll, a few payroll software options may be worth exploring. Two popular alternatives are ADP Run and Paycheck Manager. ADP Run offers robust payroll features, including tax compliance, direct deposit, and employee self-service, while Paycheck Manager is known for its affordability and ease of use. 

Without further ado, let’s take a closer look at ADP Run and Paycheck Manager, including their pricing, features, and user experience, so you can decide which payroll software best fits your business needs.


Square Payroll


Paycheck Manager

Contractor-only Plan




New Hire Reporting




Ledger Report


Available via a Quickbooks integration






Benefits Administration




Free Online Tax Calculator





ADP Run is a cloud-based payroll software solution for small to mid-sized businesses. It offers comprehensive payroll features, including tax compliance, direct deposit, employee self-service, and HR management tools. ADP Run also offers add-on modules for time and attendance tracking, benefits administration, and onboarding. With its user-friendly interface and automated workflows, ADP Run can help businesses streamline payroll processes and reduce administrative tasks.


ADP Run offers a flexible pricing model, with prices based on the number of employees and the features included. The basic payroll package costs $59 monthly, with additional costs for add-on modules and services.


  • Automatic payroll tax calculation and filing
  • Direct deposit and paper check printing
  • Employee self-service portal for pay stubs and W-2s
  • Time and attendance tracking
  • Benefits administration and enrollment
  • HR management tools
  • Onboarding and new hire reporting
  • Mobile app for employees to access their payroll information

User experience

ADP Run has a user-friendly interface with easy-to-navigate menus and intuitive workflows. The software offers a range of customizable options and settings, allowing businesses to tailor the payroll process to their specific needs. ADP Run also provides comprehensive customer support, including live chat, phone support, and an extensive knowledge base.

Paycheck Manager

Paycheck Manager is an affordable, web-based payroll software solution for small businesses with simple payroll needs. It offers basic payroll features, including tax calculation and direct deposit, and is known for its ease of use and affordability. Paycheck Manager is ideal for businesses with fewer than 10 employees and minimal payroll complexities.


Paycheck Manager offers a flat monthly fee of $12.95, with no additional charges for additional employees or features.


  • Payroll tax calculation and filing
  • Direct deposit and paper checks
  • Employee self-service portal for pay stubs and W-2s
  • Payroll reports and tax forms
  • State and federal tax compliance
  • Online payroll calculator

User experience

Paycheck Manager has a user-friendly interface with easy-to-navigate menus and intuitive workflows. The software is designed for small businesses with minimal payroll complexities, making it ideal for businesses with fewer than 10 employees. Paycheck Manager also provides customer support via phone and email.


Square Payroll is a dynamic and comprehensive payroll solution that caters to the needs of small businesses with remarkable efficiency. It’s user-friendly interface and intuitive design make managing payroll a breeze, even for those with limited experience. Square Payroll automates various payroll tasks, including tax calculations, filings, and direct deposit, freeing up valuable time for business owners. Moreover, the software seamlessly integrates with other Square products, simplifying overall financial management. With its robust reporting features and compliance tools, Square Payroll empowers businesses to stay on top of their payroll responsibilities while ensuring accuracy and adherence to regulatory requirements. Experience the ease and reliability of Square Payroll to streamline your payroll operations and focus on what matters most – growing your business.

Frequently asked questions

  • Is Square Payroll right for you or your business?

Determining whether Square Payroll is right for you or your business depends on a variety of factors, including your business size, industry, and payroll needs. Square Payroll is best suited for small businesses with basic payroll requirements, as it offers a simplified payroll solution that is easy to use and affordable.

If you have a larger business or more complex payroll needs, consider a more robust payroll software solution that can handle more advanced features, such as time and attendance tracking, benefits administration, and HR management tools. In this case, you can explore other payroll software options that can better meet your needs.

Ultimately, the decision to use Square Payroll should be based on your business requirements and budget. Consider factors such as the number of employees you have, the frequency of your payroll cycles, and your tax compliance needs when evaluating whether Square Payroll is the right choice for you. 

  • Does Square Payroll calculate multi-state taxes?

Yes, Square Payroll can calculate multi-state taxes for businesses with employees working in multiple states. Square Payroll uses the employee’s work location, residency, and other factors to accurately calculate the correct taxes for each state in which the employee works. 

Moreover, Square Payroll can handle various state-specific requirements for tax filings, such as different tax rates and tax forms. This helps businesses ensure compliance with state tax laws and avoid penalties or fines. 

However, it’s important to note that there may be additional fees associated with multi-state tax calculation in Square Payroll, and businesses should consult with a tax professional or Square Payroll support to ensure they are correctly calculating and reporting multi-state taxes.

  • Which customer support does Square provide?

Square provides customer support through various channels, including phone support, email support, live chat, social media, and a comprehensive online support center. They also have a community forum where users can ask questions and get advice from other Square users. Square’s customer support team is known for their responsiveness and helpfulness, and they are available to assist users with any questions or issues related to Square’s products and services.

  • Does Square Payroll send checks?

Yes, Square Payroll can send checks to employees. Square Payroll offers both direct deposit and check payment options for employees. With check payment, employers can print checks directly from their Square Payroll account or have checks mailed to their employees’ homes. However, it’s important to note that there may be additional fees associated with check payment in Square Payroll, and businesses should review the pricing and fees associated with each payment method to determine the most cost-effective option for their business.

  • Does Square Payroll have good customer service?

Square Payroll is known for providing good customer service to its users. The company offers various support channels, including phone, email, social media, live chat, and a comprehensive online support center, where users can find answers to frequently asked questions and get assistance with technical issues. Square’s customer support team is available to assist users with any questions or issues related to Square Payroll, and they are known for their responsiveness and helpfulness. 

Overall, Square Payroll is highly regarded for its customer support and is committed to providing excellent service to its users.

  • Which pay schedules does Square Payroll support?

Square Payroll supports a variety of pay schedules, including weekly, biweekly, semimonthly, and monthly pay periods. Employers can customize their pay schedules to meet their business needs and set up automatic payroll runs for each pay period. With Square Payroll, employers can also easily adjust their pay schedules or add additional pay runs. Square Payroll also offers flexible payment options, including direct deposit and check payments, so that employers can choose the best payment method for their employees.

Squareup Payroll

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