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In the United States, biweekly is the most common pay frequency. This can be a complex and time-consuming process, but with the help of payroll software, it can be made easier and more efficient.

Top 10 Best Payroll Software For Small Businesses In 2023
Updated On June 2, 2023

Small businesses face many challenges, and managing payroll is one of the most significant ones. Payroll management involves numerous responsibilities, such as calculating wages, taxes, benefits, and other deductions.

The process can be tedious and time-consuming, especially as the business grows and the number of employees increases. Fortunately, payroll software has revolutionized the way small businesses handle payroll.

In recent years, there has been a surge in the number of payroll software options available, making it challenging for small businesses to choose the best one for their needs.

While some payroll software is expensive and complicated, others are affordable and straightforward. It’s crucial to find payroll software that meets the needs of the business, is user-friendly, and ensures compliance with all tax and regulatory requirements.

Let’s dig in to learn about the top 10 best payroll software for small businesses in 2023.

These software options offer a range of features and benefits that can help small businesses streamline their payroll process, reduce the risk of errors, and save time and money. Whether you are a new business or an established company, find the best payroll software solution.

Read our latest blog post on best HR software to learn about the top HR software providers.

Quick Look at Top 10 Best Payroll Software for Small Business

01
Editor's Choice
Gusto payroll software has built a reputation as a people-focused company.
Visit Site
9
Star Ratings
excellent
Overall Score
  • Employee benefits administration.
  • Direct deposit for employee paychecks.
  • All-in-one solution for small businesses.
02
Editor's Choice
Helps businesses manage their payroll processing and HR tasks efficiently.
Visit Site
8.4
Star Ratings
good
Overall Score
  • User-Friendly Interface
  • Supports third-party integrations
  • Flexible Pricing
03
Provides an employee portal that allows employees to view their pay stubs, tax forms, and important documents.
Visit Site
8.4
Star Ratings
good
Overall Score
  • Scalability.
  • Accurate and timely payments.
  • Customer support.

detailed reviews

01
Gusto
Star Ratings
Visit Site
Payroll software refers to a specialized computer application designed to simplify and streamline the complex process of calculating and processing employee payroll. Typically, payroll software automates critical tasks such as computing employee compensation, tax deductions, and pay stub generation....

Pros

  • Easy integration with QuickBooks, Xero, Deputy, and others
  • Full-service payroll
  • Manages employee benefits for you
  • Offers time tracking
  • Robust hiring and onboarding tools
  • Employee finance tools
  • Employee self-service tools
  • Automated tax filing
  • Varied pay schedule frequencies
  • Build custom reports
  • Great user experience
  • Affordable
  • Offers a contractor-only version
  • Integrates with popular business software
  • Responsive customer support
  • Automated reminders

Cons

  • Limited options for PEO (Professional Employer Organization) services
  • Mandated deductions need manual processing
  • Lack of geo-tracking capabilities
  • No mobile application available
  • No global payroll features offered
  • Some limitations with integrations
  • Gusto Simple does not include time tracking feature
  • Payroll run page can be overwhelming for some users
  • Separate links or screens required for managing contractors and time off requests
Editor's take

Best for: SMBs, independent contractors, freelancers

02
Paychex
Star Ratings
Visit Site
As a business owner, one of the most important tasks is managing payroll and HR-related duties. This can be time-consuming and challenging, especially for small and medium-sized businesses. To help businesses manage their payroll processing and HR tasks efficiently, Paychex offers a comprehensive...

Pros

  • Automates payroll tax filing
  • Provides 401(k) and retirement management services
  • Flexible Pricing
  • User-Friendly Interface
  • Strong Reputation
  • Supports third-party integrations
  • Personalized analytics and reports

Cons

  • Additional Costs
  • Limited Customization
  • Complex Pricing Structure
  • Limited Reporting
Editor's take

Paychex is a leading provider of payroll, human resources, and benefits outsourcing solutions for small to mid-sized businesses.

03
ADP
Star Ratings
Visit Site
Payroll management is an important aspect of running a successful business, but it can be a complex and time-consuming task. That’s where ADP Payroll Services comes in – a comprehensive payroll management system designed to streamline the payroll process and ensure efficient and timely...

Pros

  • Comprehensive payroll management.
  • User-friendly interface.
  • Scalability.
  • Customer support.
  • Accurate and timely payments.

 

Cons

  • Cost may be high for small businesses.
  • Some users have reported issues with customer support.
  • Limited customization options.
  • Some users have reported glitches and errors.
  • May require additional training for optimal use.

 

Editor's take

ADP Payroll Software is scalable, making it a good option for businesses of all sizes.

Frequently Asked Questions About Top Payroll Software

What is the best payroll software for mac?

There are several payroll software options available for Mac users, and the best one for you will depend on your specific needs and preferences. Here are some of the most popular payroll software options for Mac: Gusto QuickBooks ADP Square Payroll

What is the best payroll software for accountants?

The best payroll software for accountants will depend on the specific needs and preferences of the accounting firm. Here are some popular payroll software options that accountants may consider:

 

ADP

 

Gusto

 

Paychex

 

Intuit QuickBooks Payroll

 

Xero

What is the best payroll software for CPA firms?

The best payroll software for CPA firms will depend on the specific needs and preferences of the firm and its clients. Here are some popular payroll software options that CPA firms may consider:

 

ADP

 

Gusto

 

Paychex

 

Intuit QuickBooks Payroll

 

Xero

Which is the best payroll processing software for accountants?

The best payroll processing software for accountants will depend on the specific needs and preferences of the accounting firm and its clients. Here are some popular payroll processing software options that accountants may consider:

 

Gusto

 

ADP

 

Paychex

 

Intuit QuickBooks Payroll

 

Xero

What is the best software for payroll?

The best payroll software will depend on the specific needs and preferences of the organization using it. Here are some popular payroll software options that organizations may consider:

 

ADP

 

Gusto

 

Paychex

 

Intuit QuickBooks Payroll

 

Xero

Is SAP payroll software?

Yes, SAP provides payroll software as part of its human capital management (HCM) solutions. SAP’s payroll software allows companies to manage and process payroll for their employees, including calculating pay, withholding taxes, and making deductions for benefits and other payments.

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Common Features of Payroll Processing Companies

Payroll calculation:

The company calculates each employee’s gross pay, deductions, and net pay based on the information provided by the employer.

Tax calculation and filing:

The company calculates and files federal, state, and local taxes for the employer and its employees.

Direct deposit:

The company can set up direct deposit for employees so that their pay is deposited directly into their bank accounts.

Time and attendance tracking:

The company can provide a time and attendance tracking system to help employers keep track of hours worked and time off.

Employee self-service portal:

The company can provide an online portal for employees to view their pay stubs, tax forms, and other payroll information.

Reporting and analysis:

The company can provide various reports to help employers track payroll costs, taxes, and other data.

Compliance support:

The company can help employers stay compliant with federal, state, and local payroll tax laws and regulations.

Mobile access:

The company can provide mobile access to payroll information and features, so employers and employees can access their data on the go.

Integration with other systems:

The company can integrate with other systems, such as human resources and accounting software, to streamline the payroll process.

These are some of the most common features offered by payroll processing companies. The specific features and services offered can vary by company and by plan, so it’s important to compare options and choose the one that best fits your needs.

HR Payroll Software Market Research, 2021-31

The Human Resource Payroll Software market is a rapidly growing market as organizations are increasingly automating HR and payroll processes to reduce errors, save time, and improve efficiency. In recent years, there has been a rise in cloud-based HR and payroll software solutions, which provide organizations with more flexibility and scalability. Additionally, with the increasing use of mobile devices and remote work, there has been a growing demand for mobile-friendly HR and payroll software solutions.

Some of the key factors driving the growth of the HR Payroll Software market include:

Increased focus on compliance and data security

Growing adoption of cloud technology

Increased demand for employee self-service portals

Growing demand for mobile HR and payroll software solutions

Increased focus on employee engagement and retention

It is difficult to predict the exact state of the HR Payroll Software market in 2031, but based on current trends and market dynamics, it is likely that the market will continue to grow and evolve as organizations seek to improve their HR and payroll processes.

Future of Payroll Processing Companies

The future of payroll processing companies looks promising as the need for efficient and accurate payroll processing continues to grow. Here are some of the trends and developments shaping the future of payroll processing:

1. Artificial Intelligence and Machine Learning:

Companies are using AI and machine learning to automate and streamline payroll processes, reduce errors, and provide more accurate and timely information.

2. Mobile Access:

Mobile access to payroll information and features is becoming increasingly important as employees and employers demand more flexibility and convenience.

3. Cloud-based Solutions:

Cloud-based payroll processing solutions are becoming more popular as they offer greater scalability, security, and cost savings compared to traditional on-premise solutions.

4. Compliance with Global Payroll Regulations:

Companies are facing increasingly complex payroll regulations, particularly with the rise of global payrolls. Payroll processing companies are helping employers stay compliant with these regulations and avoid costly penalties.

5. Integration with Other Systems:

Payroll processing companies are integrating with other systems, such as human resources, benefits, and accounting, to create a more seamless and streamlined experience for employers and employees.

6. Increased Focus on Employee Experience:

Companies are placing a greater emphasis on the employee experience, and payroll processing companies are responding by offering more user-friendly and accessible solutions.

These trends suggest that payroll processing companies will continue to play a critical role in helping businesses manage their payrolls effectively and efficiently. The focus will be on automating and streamlining processes, improving compliance and security, and delivering a better overall experience for employers and employees.

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