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In the United States, biweekly is the most common pay frequency. This can be a complex and time-consuming process, but with the help of payroll software, it can be made easier and more efficient.

Top 10 Best Payroll Software For Small Businesses In 2023
Updated On 20 December, 2023

Small businesses face many challenges, and managing payroll is one of the most significant ones. Payroll management involves numerous responsibilities, such as calculating wages, taxes, benefits, and other deductions.

The process can be tedious and time-consuming, especially as the business grows and the number of employees increases. Fortunately, payroll software has revolutionized the way small businesses handle payroll.

In recent years, there has been a surge in the number of payroll software options available, making it challenging for small businesses to choose the best one for their needs.

While some payroll software is expensive and complicated, others are affordable and straightforward. It’s crucial to find payroll software that meets the needs of the business, is user-friendly, and ensures compliance with all tax and regulatory requirements.

Let’s dig in to learn about the top 10 best payroll software for small businesses in 2023.

These software options offer a range of features and benefits that can help small businesses streamline their payroll process, reduce the risk of errors, and save time and money. Whether you are a new business or an established company, find the best payroll software solution.

Read our latest blog post on best HR software to learn about the top HR software providers.

Quick Look at Top 10 Best Payroll Software for Small Business

Compare All
01
Editor's Choice
Paycor is a cloud-based human capital management software that provides comprehensive solutions.
Visit Site
8.2
Star Ratings
good
Overall Score
  • Customizable to fit every user’s needs
  • User-friendly interface for easy use
  • Mobile apps for on-the-go use
02
Editor's Choice
Allows users to track and manage employee information and HR processes in real time.
Visit Site
6.6
Star Ratings
fair
Overall Score
  • Automates and simplifies HR tasks
  • Intuitive user interface
  • Offers value-added services
03
OnPay is an all-in-one payroll and HR management platform designed specifically for small to medium-sized businesses.
Visit Site
8.5
Star Ratings
good
Overall Score
  • Affordable pricing with no hidden fees
  • Direct deposit and tax filing features
  • Cloud-based solution for easy access
04
QuickBooks Payroll is a cloud-based software solution designed to help businesses manage their payroll processes.
Visit Site
8.2
Star Ratings
good
Overall Score
  • User-friendly interface with easy navigation and intuitive design
  • Customizable templates to fit specific business needs
  • Integration with other business tools and applications
05
Squareup Payroll is a comprehensive payroll management solution that provides businesses with an efficient and hassle-free way of managing their payroll processes.
Visit Site
8.5
Star Ratings
good
Overall Score
  • User-friendly and intuitive interface
  • Flat monthly fee per employee
  • No hidden charges for direct deposit or tax filing
06
Deluxe Payroll's payroll solutions help businesses streamline their payroll processes, reduce errors, and save time and money.
Visit Site
8.6
Star Ratings
good
Overall Score
  • Offers a range of payroll solutions
  • Provides dedicated customer support
  • Direct deposit, tax filing, and other payroll-related services
07
Gusto payroll software has built a reputation as a people-focused company.
Visit Site
9
Star Ratings
excellent
Overall Score
  • Employee benefits administration.
  • Direct deposit for employee paychecks.
  • All-in-one solution for small businesses.
08
Helps businesses manage their payroll processing and HR tasks efficiently.
Visit Site
8.4
Star Ratings
good
Overall Score
  • User-Friendly Interface
  • Supports third-party integrations
  • Flexible Pricing
09
Provides an employee portal that allows employees to view their pay stubs, tax forms, and important documents.
Visit Site
8.4
Star Ratings
good
Overall Score
  • Scalability.
  • Accurate and timely payments.
  • Customer support.
see more

detailed reviews

01
Paycor
Star Ratings
Visit Site
Paycor is a cloud-based human capital management software that provides comprehensive solutions for managing human resources, payroll, time and attendance, and benefits administration. It caters to businesses of all sizes, from small and mid-sized enterprises to large corporations. The platform is...

Pros

  • Customizable to fit every user’s needs
  • User-friendly interface for easy use
  • HR compliance resources to ensure adherence to regulations
  • User support available to assist with issues
  • Time and attendance tracking features
  • Mobile apps for on-the-go use
  • Reporting and analytics tools for data analysis
  • Integration with other software

Cons

  • Only available in the US 
  • Can be expensive
  • Not suitable for large corporations
  • User training required to effectively use the software
  • Overwhelming for basic HR needs
  • Limited customization options available
  • Limited compliance features for international use
  • May experience glitches and downtime
Editor's take

Paycor has a unified HCM platform, which combines payroll, HR, and timekeeping tools, providing users with a seamless and integrated workforce management solution that streamlines their HR processes and optimizes their workforce management.

02
Zenefits
Star Ratings
Visit Site
Zenefits offers a customizable dashboard that allows users to track and manage employee information and HR processes in real time, making it easy to stay on top of deadlines and compliance requirements. Introduction Zenefits is a cloud-based human resources management platform that empowers...

Pros

  • Automates and simplifies HR tasks 
  • Offers a comprehensive suite of HR solutions
  • Clean and intuitive user interface 
  • Flexible and scalable for businesses of all sizes
  • Provides value-added services

Cons

  • Customer support can be slow at times
  • Additional customization may be required.
  • Some features may have limited functionality.
  • Recent controversies around compliance issues
Editor's take

Its customizable workflows, compliance support, and integration with third-party software also make it a good fit for companies with more complex HR requirements.

03
OnPay
Star Ratings
Visit Site
As businesses of all sizes continue to expand and evolve, the need for a seamless and efficient payroll system has become more critical than ever. Traditional payroll processes can be cumbersome and time-consuming today, leading to errors, inconsistencies, and unhappy employees. That’s where...

Pros

  • User-friendly interface
  • Affordable pricing with no hidden fees 
  • Direct deposit and tax filing features 
  • Offers a range of powerful features
  • Excellent customer support with quick response
  • Cloud-based solution for easy access 
  • Advanced encryption and data protection measures

Cons

  • Limited customization options for pay stubs and invoices
  • No mobile app
  • Some features are available on higher-tier plans
  • Limited support for international businesses 
  • Rare glitches or errors with the platform
Editor's take

It offers a range of features including automated payroll processing, tax filing, and HR tools.

04
QuickBooks Payroll
Star Ratings
Visit Site
As we enter the year 2023, the demand for efficient and effective payroll solutions continues to rise. With the advent of new technologies and changing labor laws, businesses of all sizes are looking for a payroll system that can keep up with their needs. QuickBooks Payroll has been a go-to solution...

Pros

  • User-friendly interface with easy navigation and intuitive design
  • Customizable templates to fit specific business needs
  • Integration with other business tools and applications
  • Automated backups to prevent data loss
  • Invoicing, expense tracking, and inventory management
  • Accessible online with mobile capabilities
  • A range of support options

Cons

  • Can be expensive
  • Limited users per subscription plan
  • Slow performance with large amounts of data
  • Requires regular updates and maintenance 
  • Can be overwhelming for new users 
  • Some advanced features may require additional training
Editor's take

It allows businesses to automate the calculation and processing of employee salaries, wages, and taxes, and helps ensure that they are compliant with federal and state payroll regulations.

05
Squareup Payroll
Star Ratings
Visit Site
Payroll management can be a time-consuming and tedious task, but with the advent of digital solutions, businesses can now streamline their payroll processes and save a significant amount of time and money. One such solution that has gained immense popularity in recent years is Squareup Payroll. In...

Pros

  • User-friendly and intuitive interface 
  • Flat monthly fee per employee
  • No hidden charges for direct deposit or tax filing
  • Integrated with other Squareup tools
  • Helps in calculating employee salaries and taxes
  • Provides excellent customer support
  • Regular updates and improvements are available

Cons

  • Limited availability in certain states and countries
  • Occasional glitches or errors in the platform
  • No option for paper checks or manual payroll processing
  • The monthly fee per employee is slightly higher
  • Limited customization options
Editor's take

The payroll platform offers a range of features, including automated payroll processing, tax filing, and employee self-service tools, all at a low monthly cost.

06
Deluxe Payroll
Star Ratings
Visit Site
Deluxe Payroll is a comprehensive payroll service provider that caters to businesses of all sizes. Established in 1985, Deluxe Payroll has been providing reliable payroll services to its clients for over 35 years.  The company offers a range of payroll services, including payroll processing, tax...

Pros

  • Offers a range of payroll solutions
  • Provides dedicated customer support
  • Direct deposit, tax filing, and other payroll-related services
  • Can integrate with other business management software
  • User-friendly interface for easy payroll processing
  • Mobile app for on-the-go payroll processing

Cons

  • The pricing is higher than other payroll service providers.
  • Limited flexibility in customizing payroll services 
  • Customer support may not be available 24/7
  • Limited integration options
Editor's take

It also provides tools for managing employee benefits, time and attendance tracking, and compliance with federal and state regulations. 

07
Gusto
Star Ratings
Visit Site
Payroll software refers to a specialized computer application designed to simplify and streamline the complex process of calculating and processing employee payroll. Typically, payroll software automates critical tasks such as computing employee compensation, tax deductions, and pay stub generation....

Pros

  • Easy integration with QuickBooks, Xero, Deputy, and others
  • Full-service payroll
  • Manages employee benefits for you
  • Offers time tracking
  • Robust hiring and onboarding tools
  • Employee finance tools
  • Employee self-service tools
  • Automated tax filing
  • Varied pay schedule frequencies
  • Build custom reports
  • Great user experience
  • Affordable
  • Offers a contractor-only version
  • Integrates with popular business software
  • Responsive customer support
  • Automated reminders

Cons

  • Limited options for PEO (Professional Employer Organization) services
  • Mandated deductions need manual processing
  • Lack of geo-tracking capabilities
  • No mobile application is available
  • No global payroll features offered
  • Some limitations with integrations
  • Gusto Simple does not include a time-tracking feature
  • The payroll run page can be overwhelming for some users
  • Separate links or screens are required for managing contractors and time off requests
Editor's take

Best for: SMBs, independent contractors, freelancers

08
Paychex
Star Ratings
Visit Site
As a business owner, one of the most important tasks is managing payroll and HR-related duties. This can be time-consuming and challenging, especially for small and medium-sized businesses. To help businesses manage their payroll processing and HR tasks efficiently, Paychex offers a comprehensive...

Pros

  • Automates payroll tax filing
  • Provides 401(k) and retirement management services
  • Flexible Pricing
  • User-Friendly Interface
  • Strong Reputation
  • Supports third-party integrations
  • Personalized analytics and reports

Cons

  • Additional Costs
  • Limited Customization
  • Complex Pricing Structure
  • Limited Reporting
Editor's take

Paychex is a leading provider of payroll, human resources, and benefits outsourcing solutions for small to mid-sized businesses.

09
ADP
Star Ratings
Visit Site
Payroll management is an important aspect of running a successful business, but it can be a complex and time-consuming task. That’s where ADP Payroll Services comes in – a comprehensive payroll management system designed to streamline the payroll process and ensure efficient and timely...

Pros

  • Comprehensive payroll management.
  • User-friendly interface.
  • Scalability.
  • Customer support.
  • Accurate and timely payments.

 

Cons

  • Cost may be high for small businesses.
  • Some users have reported issues with customer support.
  • Limited customization options.
  • Some users have reported glitches and errors.
  • May require additional training for optimal use.

 

Editor's take

ADP Payroll Software is scalable, making it a good option for businesses of all sizes.

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05
06
07
08
09
10

Outstanding Features

A comprehensive payroll solution for small businesses with HR features.

User-friendly payroll software with automated tax filing and direct deposit.

Mobile-friendly payroll solution for small businesses

Affordable payroll software with added benefits and services.

All-in-one platform for HR, payroll, and benefits management.

Innovative payroll and HR platform for businesses of all sizes

Streamlined HR, benefits, and payroll solutions for small businesses

Integrated payroll solution for QuickBooks users

Trusted payroll and HR solutions for small to mid-sized businesses.

Leading payroll and HR solutions provider for businesses of all sizes.

Overall Rating

Starting Price

$40/month + $6/month per person

$40/month + $6/month per person

$35/month + $5/month per user

$45/month

$8/month per user + custom pricing

$99/month + $5 per employee

$8 per month per employee

$45/month + $5/month per person

$39/month + $5/month per person

Custom pricing

Deployments

Cloud, SaaS, Web-Based

Cloud, SaaS, Web-Based

Cloud, SaaS, Web-Based Mobile - Android Mobile - iPhone Mobile - iPad

Cloud, SaaS, Web-Based

Cloud, SaaS, Web-Based Desktop - Mac Desktop - Windows Mobile - Android Mobile - iPhone Mobile - iPad

Cloud, SaaS, Web-Based Desktop - Mac Desktop - Windows Mobile - Android Mobile - iPhone Mobile - iPad

Cloud, SaaS, Web-Based Desktop - Mac Desktop - Windows Mobile - Android Mobile - iPhone

Cloud, SaaS, Web-Based Mobile - Android Mobile - iPhone Mobile - iPad

Cloud, SaaS, Web-Based Desktop, Mac Desktop,Windows Mobile,Android Mobile,iPhone Mobile, iPad

Cloud, SaaS, Web-Based

Automatic tax filing

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Apps Available

No

Yes

Yes

iOS & Android

iOS & Android

Yes

Yes

Yes

Yes

Yes

Best For

Best For SMBs, independent contractors, freelancers

Best for Small businesses and independent accountants

Best for Hourly employees, retailers, SMBs

Best For SMBs, startups, enterprise corporations, restaurants, retail, healthcare, contractors

Best for Automatic filling of tax benefits and payroll processing

Best For Businesses seeking scalability

Best for Employee benefits

Best for Comprehensive general ledger-linked payroll

Best For SMBs looking for more than just payroll

Best For Powerful payroll services mid-enterprise biz

Common Features of Payroll Processing Companies

Payroll calculation:

The company calculates each employee’s gross pay, deductions, and net pay based on the information provided by the employer.

Tax calculation and filing:

The company calculates and files federal, state, and local taxes for the employer and its employees.

Direct deposit:

The company can set up direct deposit for employees so that their pay is deposited directly into their bank accounts.

Time and attendance tracking:

The company can provide a time and attendance tracking system to help employers keep track of hours worked and time off.

Employee self-service portal:

The company can provide an online portal for employees to view their pay stubs, tax forms, and other payroll information.

Reporting and analysis:

The company can provide various reports to help employers track payroll costs, taxes, and other data.

Compliance support:

The company can help employers stay compliant with federal, state, and local payroll tax laws and regulations.

Mobile access:

The company can provide mobile access to payroll information and features, so employers and employees can access their data on the go.

Integration with other systems:

The company can integrate with other systems, such as human resources and accounting software, to streamline the payroll process.

These are some of the most common features offered by payroll processing companies. The specific features and services offered can vary by company and by plan, so it’s important to compare options and choose the one that best fits your needs.

HR Payroll Software Market Research, 2021-31

The Human Resource Payroll Software market is a rapidly growing market as organizations are increasingly automating HR and payroll processes to reduce errors, save time, and improve efficiency. In recent years, there has been a rise in cloud-based HR and payroll software solutions, which provide organizations with more flexibility and scalability. Additionally, with the increasing use of mobile devices and remote work, there has been a growing demand for mobile-friendly HR and payroll software solutions.

Some of the key factors driving the growth of the HR Payroll Software market include:

Increased focus on compliance and data security

Growing adoption of cloud technology

Increased demand for employee self-service portals

Growing demand for mobile HR and payroll software solutions

Increased focus on employee engagement and retention

It is difficult to predict the exact state of the HR Payroll Software market in 2031, but based on current trends and market dynamics, it is likely that the market will continue to grow and evolve as organizations seek to improve their HR and payroll processes.

Future of Payroll Processing Companies

The future of payroll processing companies looks promising as the need for efficient and accurate payroll processing continues to grow. Here are some of the trends and developments shaping the future of payroll processing:

1. Artificial Intelligence and Machine Learning:

Companies are using AI and machine learning to automate and streamline payroll processes, reduce errors, and provide more accurate and timely information.

2. Mobile Access:

Mobile access to payroll information and features is becoming increasingly important as employees and employers demand more flexibility and convenience.

3. Cloud-based Solutions:

Cloud-based payroll processing solutions are becoming more popular as they offer greater scalability, security, and cost savings compared to traditional on-premise solutions.

4. Compliance with Global Payroll Regulations:

Companies are facing increasingly complex payroll regulations, particularly with the rise of global payrolls. Payroll processing companies are helping employers stay compliant with these regulations and avoid costly penalties.

5. Integration with Other Systems:

Payroll processing companies are integrating with other systems, such as human resources, benefits, and accounting, to create a more seamless and streamlined experience for employers and employees.

6. Increased Focus on Employee Experience:

Companies are placing a greater emphasis on the employee experience, and payroll processing companies are responding by offering more user-friendly and accessible solutions.

These trends suggest that payroll processing companies will continue to play a critical role in helping businesses manage their payrolls effectively and efficiently. The focus will be on automating and streamlining processes, improving compliance and security, and delivering a better overall experience for employers and employees.

Frequently Asked Questions About Top Payroll Software

What is the best payroll software for mac?

There are several payroll software options available for Mac users, and the best one for you will depend on your specific needs and preferences. Here are some of the most popular payroll software options for Mac: Gusto QuickBooks ADP Square Payroll

What is the best payroll software for accountants?

The best payroll software for accountants will depend on the specific needs and preferences of the accounting firm. Here are some popular payroll software options that accountants may consider:

 

ADP

 

Gusto

 

Paychex

 

Intuit QuickBooks Payroll

 

Xero

What is the best payroll software for CPA firms?

The best payroll software for CPA firms will depend on the specific needs and preferences of the firm and its clients. Here are some popular payroll software options that CPA firms may consider:

 

ADP

 

Gusto

 

Paychex

 

Intuit QuickBooks Payroll

 

Xero

Which is the best payroll processing software for accountants?

The best payroll processing software for accountants will depend on the specific needs and preferences of the accounting firm and its clients. Here are some popular payroll processing software options that accountants may consider:

 

Gusto

 

ADP

 

Paychex

 

Intuit QuickBooks Payroll

 

Xero

What is the best software for payroll?

The best payroll software will depend on the specific needs and preferences of the organization using it. Here are some popular payroll software options that organizations may consider:

 

ADP

 

Gusto

 

Paychex

 

Intuit QuickBooks Payroll

 

Xero

Is SAP payroll software?

Yes, SAP provides payroll software as part of its human capital management (HCM) solutions. SAP’s payroll software allows companies to manage and process payroll for their employees, including calculating pay, withholding taxes, and making deductions for benefits and other payments.

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